1. Introduction
EarthGame Inc. (“we”, “us”, or “our”) is a non-profit, tax-exempt research and education organization based in Philadelphia, Pennsylvania, United States. We are committed to protecting your personal information and being transparent about how we collect and use it. This Privacy Policy explains what information we collect when you visit or interact with our website at https://1earthgame.org (the “Site”), how we use it, and your rights in relation to it.
We recognize that our visitors come from around the world, including the European Union and Canada. We have designed this policy to be consistent with the EU General Data Protection Regulation (GDPR), Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA), and applicable U.S. privacy law.
2. Information We Collect
2.1 Information You Provide Directly
When you request documents from our Site, we ask you to provide your name and email address. This is the only personal information we collect directly from you.
2.2 Information Collected Automatically
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3. How We Use Your Information
We use the personal information you provide for the following purposes:
- To deliver the documents you have requested
- To respond to questions or provide guidance related to those documents
- To notify you of new documents, publications, or events that may be of interest to you
- To improve our Site and understand how our content is being used
- To comply with legal obligations
We will not use your information for any other purpose without first obtaining your consent.
4. Legal Basis for Processing (EU/EEA Visitors)
If you are located in the European Union or European Economic Area, we process your personal data under the following legal bases as defined by the GDPR:
- Consent: For the use of analytics cookies and for sending you communications about new documents or events. You may withdraw your consent at any time.
- Legitimate Interests: For delivering documents you have requested and for responding to enquiries.
- Legal Obligation: Where we are required to process data to comply with applicable law.
5. Cookies and Tracking Technologies
Our Site uses cookies — small text files stored on your device — to support analytics and improve your experience. Cookies fall into two categories:
Essential cookies: Required for the Site to function correctly. These do not require your consent.
| Name | Description | Duration |
|---|---|---|
| wpconsent_preferences | This cookie is used to store the user’s cookie consent preferences. | 30 days |
Analytics cookies: Set by Google Analytics to help us understand how visitors use the Site. These are non-essential and will only be activated with your prior consent.
When you first visit the Site, a cookie consent banner will ask for your permission before any analytics cookies are set. You may accept, decline, or modify your preferences at any time. If you are located in the EU/EEA, analytics cookies are strictly opt-in. If you are located in Canada or elsewhere, you may opt out at any time.
6. Third-Party Data Processors
We do not sell, rent, or share your personal information with third parties for their own marketing or commercial purposes. However, we use the following third-party services that may process your data on our behalf, as data processors acting under our instructions:
Google Analytics (Google LLC): Used to analyze Site usage. Google may process data on servers located outside your country of residence. For EU visitors, this processing is subject to Standard Contractual Clauses. You can review Google’s privacy policy at https://policies.google.com/privacy.
Email service provider: We may in the future use a third-party email platform (such as Mailchimp) to manage communications with subscribers. If and when we do, we will update this policy accordingly and ensure any such provider maintains appropriate data protection standards.
7. Data Retention
We retain your name and email address for as long as you remain subscribed to our communications, or as long as reasonably necessary to fulfill the purposes described in this policy. You may request deletion of your information at any time by contacting us at the address below. Analytics data collected by Google Analytics is retained for a period of 26 months by default, after which it is automatically deleted.
8. Your Rights
8.1 EU/EEA Visitors (GDPR)
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8.2 Canadian Visitors (PIPEDA)
Under PIPEDA, you have the right to access personal information we hold about you and to challenge its accuracy. You also have the right to withdraw consent to our use of your information, subject to legal or contractual restrictions and reasonable notice. To exercise these rights, please contact:
Office of the Privacy Commissioner of Canada
https://www.priv.gc.ca
8.3 Exercising Your Rights
To exercise any of the rights described above, please contact us at info@1earthgame.org. We will respond to your request within 30 days.
9. Security
We take reasonable technical and organizational measures to protect your personal information against unauthorized access, loss, or misuse. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
10. Children's Privacy
Our Site is not directed at children under the age of 13, and we do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us and we will promptly delete it.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we do, we will revise the Effective Date at the top of this page. We encourage you to review this policy periodically. Continued use of the Site after any changes constitutes acceptance of the updated policy.
12. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
EarthGame Inc.
Philadelphia, Pennsylvania, United States
Email: info@1earthgame.org